Expense Management
Centralize all expenses for your vehicles and machines: fuel, tolls, washes, fines. Know exactly where every cent goes.
Centralize. Organize. Analyze.
Stop wasting time collecting invoices, receipts and statements in Excel spreadsheets. Centralize everything in FleetMax and get immediate access to reports ready for analysis, without extra work.
Fleet Card
Associate the fleet card with the vehicle. At the end of the month, import the supplier Excel file and expenses are automatically associated with each vehicle.
Driver Reimbursements
Drivers submit reimbursement requests via app. Approve or reject with one click and keep the complete history of each request.
Expense Classification
Organize expenses by type: fuel, tolls, washes, fines or other types you define. Have a clear view of each category weight in the budget.
Invoice and Receipt Attachments
Attach documents to respective expenses. When you need them, you know exactly where they are.
Detailed Reports
Interactive dashboards with cost evolution. Filter by vehicle, driver, period or expense type. Export data to Excel.
Trend Analysis
Identify consumption patterns and anomalous expenses. Compare costs between vehicles and machines and know where to act with priority.
Expenses by Cost Center.
Create cost centers for projects, works or clients. Know exactly the fleet weight in each operation and make decisions based on real data.
Geofences on Map
Draw areas on the map around your sites. Whenever a vehicle enters, the system automatically records time and kilometers.
Automatic Distribution
Based on km traveled or time spent at each location, expenses are automatically distributed among cost centers.
Manual Distribution
Distribution can also be done manually. Ideal for fleets without GPS or for those who prefer total control over allocation.
Import expenses in seconds.
Use your supplier Excel as you received it. Map the columns on the site and import the data to FleetMax without complications.
- Flexible column mapping
- Automatic association to fleet vehicles
- History of all imports
Save time. Gain clarity.
Less Administrative Time
Eliminate hours of manual work every week.
Total Visibility
Know in real time how much each vehicle, driver or department costs.
Controlled Costs
Quickly identify anomalous expenses and gain reaction power.
Ready Reports
Export data for accounting, audits or management analysis in one click.
Take control of your fleet expenses.
No surprises at the end of the month. Every expense recorded, categorized and analyzed. Start today.